5 Steps to Starting an Online Canadian Private Practice

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Starting an online Canadian private practice can be a great option for Canadian counsellors who don’t want to spend money on renting an office. It also allows you to counsel clients from the comfort of your home (or when travelling ☺). There are many considerations when starting an online counselling business or even adding it to your existing Canadian private practice. In addition to the article: 15 Steps to Starting a Canadian Private practice, the next five steps will help you in opening your online Canadian private practice!


1. Liability Insurance

One of the main questions Canadians have when starting an online counselling business is if you can counsel clients who live outside of Canada. Though BMS CCPA insurance covers e-services worldwide, all claims must be brought forward in Canada. This means that if a client from outside Canada files a complaint in a different country, BMS will not cover you! Since you have no control where international clients file complaints… it may be wise to only offer e-services to people living in Canada.


2. HST Rates

If you are making over $30 000 you will have to charge the sales tax that is required in the client’s province. That means that if you live in Toronto and have an online client that lives in Halifax, you will have to charge Nova Scotia’s 15% HST and not Ontario’s 13% HST rate. Sales tax can be more complicated for Canadian counsellors that temporarily live outside of Canada but are doing online counselling with people who live in Canada. I highly recommended that you speak to an account about this issue.

Click here for more information about sales tax in Canada.


3. Build a website

Having an awesome website with amazing SEO (search engine optimization) is VERY, VERY, VERY important for an online Canadian counselling business. Your website will be one of the main ways people find you. So, you will want to invest in having a beautiful website that also appears in internet searches.

Check out Brighter Vision and Beam Local to get help with creating your website

To learn more about SEO and why it is so important, read this article: https://www.fearlesspractice.com/website


4. EMR

It is very important that you understand Canadian’s privacy laws when it comes to online counselling. Video counselling sessions should be encrypted and the content of the video should ​never be recorded or stored anywhere to make sure that it is secure. US Based EMR (Electronic Medical Record), Simple Practice includes secure video appointments in their packages for just $10 more ($13 in Canadian dollars)! Ideally, you want to be using an EMR that includes video counselling as it is easier to schedule clients, send appointment reminders, and log on to the online counselling session. That is why I highly recommend Simple Practice. But, if you use another EMR that doesn’t have video counselling or live in British Columbia or Nova Scotia (where you have to have a Canadian EMR), doxy.me is a free alternative that offers secure video counselling. 


5. Psychology Today

Ideally, you will have a Psychology Today profile for your online services in all Canadian/US cities. But that can get very expensive! So instead, in your account, you will see the “Edit Profile” icon. Select that and then from the drop-down menu select “Target Your Listing”. You can then choose two more locations where your profile will be advertised for free!


Disclaimer: The information provided through this blog is for informational purposes only. It is not clinical or consulting advice. E-subscribers and website visitors are receiving general advertising and information about starting a Canadian private practice and should not act upon this information without seeking professional consultation.

About Julia

Julia Smith, MEd, RCT-C, CCC, is the owner of Fearless Practice. She specializes in consulting with Canadian counsellors and therapists who want to start private practice. Julia has a part-time private practice in Halifax, Nova Scotia and works as a part-time counsellor at Dalhousie University. She also blogs for the Canadian Counselling and Psychotherapy Association. You can read more articles about Canadian counselling and psychotherapy at www.ccpa-accp.ca/blog/.